Imagine entering a conference room to prep for an important meeting. You walk in to set up and are faced with a dirty, cluttered room. You can’t present to current or prospective staff members or clients in here! While you rush to make the room presentable, you run out of time to properly prepare for the meeting itself.
First class cleaning services has developed this conference room cleaning etiquette list to enable you create your own conference room usage guidelines. That way, everyone will know what they need to do after every meeting is complete.
CONFERENCE ROOM CHECKLIST
Our conference room cleaning checklist can be customized to fit your organization’s specific needs. In general, have the leader of the meeting perform the following tasks after each meeting has ended:
TURN OFF COMPUTERS AND OTHER EQUIPMENT
Whether you turn off equipment or put it in standby depends on your workflow, but there should be some standard for how electronic devices like conference room computers, speakers, projectors and cameras are left when the room is not in use.
CLEAN UP ANY MESSES
Notes, handouts, food, drinks, trash – whatever is lying around at the end of a meeting should be cleaned up. Typically, each member of the meeting should be responsible for cleaning up their own area. However, if anything is left behind, it’s up to the meeting’s leader to ensure the room is cleaned and ready for the next presenter.
PUT ALL EQUIPMENT BACK WHERE IT BELONGS
Every item in the conference room should have a place, including extra pens and notepads, chairs, phones and computers. Make sure all equipment is put back where it is supposed to go. If you brought in items that don’t belong in the conference room, take them back out after the meeting.
WIPE DOWN SURFACES WITH DISPOSABLE CLEANING WIPES
Having a package of disposable cleaning wipes in the room makes it easy for employees to clean and sanitize the conference room after use. Meeting leaders should wipe down the desk, phone, keyboard, computer mouse and other high-touch surfaces to help combat the spread of germs in the office.
TURN OFF THE LIGHTS
Once everything else on the checklist has been completed, shut off the lights. The room should be ready for the next scheduled meeting to take place.
INCLUDE THE CONFERENCE ROOM IN THE REGULAR CLEANING SCHEDULE
The conference room may or may not get much use in your office. Either way, it’s important to include the room in the regular cleaning schedule to keep it fully cleaned and operational. Along with the steps mentioned above, the janitorial crew can vacuum, remove trash bags, and clean and sanitize surfaces to keep the room ready to use.
If you need help keeping your office space tidy, including your conference rooms, contact the experts at First Class Cleaning Services Limited. Our facility cleaning services for office spaces can help emphasize the professionalism of your company while also promoting a happy, healthy and productive environment for your employees. We’ll even work with you to develop a comprehensive cleaning program that’s customized to fit your office’s specific needs.
